A Step-by-Step Guide to Registering a Trade Name (“DBA”) in Washington State

Operating your business under a name that resonates with your brand can make a significant difference in attracting customers and building recognition. In Washington State, if you wish to conduct business under a name different from your legal business name, you need to register a trade name, commonly known as a "Doing Business As" (DBA) name. This guide will walk you through the process of registering a trade name and help you understand the legal implications involved.

Why Register a Trade Name?

Registering a trade name allows your business to operate under a name that better reflects your brand identity without changing the legal name of your business. This is particularly useful for sole proprietors, partnerships, and corporations looking to present a specific image to their target audience. You may want to consider a trade name for branding opportunities.

Steps to Register a Trade Name in Washington

1. Prepare Your Business Information

Before starting the registration process, gather all the necessary information:

• Legal Business Name and Structure: Know your official business name and whether you're a sole proprietor, partnership, LLC, or corporation.
• Unified Business Identifier (UBI) Number: This is a nine-digit number issued when you register your business with the state.
• Business Addresses: Have both your physical and mailing addresses ready. The physical address must be a Washington State address.
• Owner Information: Personal details of the business owner or authorized representative.

2. Access the Washington State Department of Revenue Website

Visit the Washington State Department of Revenue's Business Licensing Service. This platform handles business licensing and trade name registrations within the state.

3. Complete the Business License Application

You have two options to fill out the application:

• Online Application: Use the online system for a quicker turnaround.
• Paper Application: Download the Business License Application form, print it, and fill it out manually.

Within the application, there's a section specifically for registering trade names. Make sure to list every trade name you plan to use for your business.

4. Pay the Registration Fee

The fee for registering a trade name in Washington State is $5 per name. Bear in mind there may be additional processing fees. Payment methods include:

• Online: Credit card or electronic check.
• Mail: Include a check or money order payable to the Washington State Department of Revenue.

5. Submit Your Application

• Online Submission: After completing the application and payment, submit it electronically through the website.
• Mail Submission: Send your completed application and payment to:

                Business Licensing Service

                PO Box 9034

                Olympia, WA 98507-9034

6. Receive Your Business License

Processing times vary:

• Online Applications: Typically processed within 2-3 business days, pending delays
• Mailed Applications: May take up to 10 business days.

Once approved, you will receive a Business License that includes your registered trade name.

Legal Implications of Using a Trade Name

Registering a trade name allows you to legally operate under that name and establishes a public record of its use. This can help in:

• Banking: Opening business bank accounts under the trade name.
• Contracts: Entering into agreements using the trade name.
• Marketing: Promoting your business with a name that aligns with your brand.

Note: Registering a trade name does not provide trademark protection. It doesn't grant exclusive rights to the name or prevent others from using a similar name. To secure exclusive rights, consider registering a trademark at the state or federal level.

Maintaining Compliance with State Regulations

To ensure ongoing compliance:

• Update Business Information: Inform the Department of Revenue of any changes to your business details using the Business Information Change Form.
• Consistent Usage: Use your trade name consistently across all business materials, including signage, advertising, and official documents.
• Display Your Business License: Keep a copy of your business license at your place of business.
• Cancellation: If you stop using the trade name, officially cancel it by submitting the appropriate form to avoid any legal complications.

Additional Considerations

• Separate Legal Entity: Registering a trade name doesn't create a new legal entity. If you want to form an LLC or corporation, you'll need to file separate formation documents with the Washington Secretary of State.
• Professional Advice: Consult with a business attorney or professional advisor to understand all legal obligations and protections related to trade names and trademarks.

Registering a trade name in Washington State is a straightforward process that can enhance your business's branding and market presence. By following the steps outlined above and adhering to state regulations, you can operate confidently under a name that truly represents your business.

Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult with a professional attorney for advice tailored to your business.